Treasury
Treasury Forms
If possible, please submit forms directly to the Treasurer or Assistant Treasurer via email (treasurer@colfaxpto.org). Otherwise, contact Treasurer for alternative submission method. Please contact us at treasurer@colfaxpto.org with any questions or concerns about this process.
Expense Reimbursement
You can expect payment within two weeks of our receipt of your completed packet.
Invoice payment form (fillable .pdf): Please submit completed form and corresponding invoices to treasurer@colfaxpto.org within 30 days from which the invoice was received.
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We prefer paying vendors directly (rather than reimbursing PTO member) if possible.
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We cannot process payment without appropriate invoices, which must include: 1) seller's full business name, contact information (physical address, phone number, and/or e-mail); 2) description of goods sold / services provided; 3) price and mode of payment; 4) date of purchase / service.
Reimbursement payment form (fillable .pdf): Please submit completed form and corresponding receipts to treasurer@colfaxpto.org within 30 days from which the receipt was received.
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Receipts are mandatory.
Special Events
Cashbox Request Form (fillable .pdf): Please submit the following to treasurer@colfaxpto.org within two weeks before the event requiring use of the cashbox.
- Cashbox will be distributed on the day of the event: direct physical exchanges only.
- NEVER LEAVE CASHBOX UNATTENDED.
- IF AVAILABLE, USE SQUARE APP TO PROCESS ALL TRANSACTIONS.
- A COMPLETED "FUNDS SUMMARY" FORM MUST RETURNED WITH THE CASHBOX / CASHBOX RETURN FORM.
Cashbox Return Form (fillable .pdf): Please return cashbox with completed form to the Treasurer (treasurer@colfaxpto.org) within 24 hours of completion of event: direct physical exchanges of the cashbox only.
Special Events Funds Summary Form (fillable .pdf): Please return completed form to the Treasurer (treasurer@colfaxpto.org) within 24 hours of completion of event.
Teacher Grant Proposal Requests
Consistent with our bylaws, all grants for more than $2,500 will be announced and reviewed at our Colfax K-8 Parent-Teacher Organization (www.colfaxpto.org) general membership meetings. Depending on the size of the grant request, the teacher or staff member(s) might be requested to discuss their proposal at one of these meetings. Please forward your proposal, or any questions in regard to preparing your proposal, to us at treasurer@colfaxpto.org.
