In Attendance:Cate Axtman, Shannon Ewing, Brian Jacobson, Cathy
Kress, Barbara Litt, Carolyn Ludwig,
and Donna McCartney
was the tenth EB meeting for the 2005-2006 school year.
EB meeting will be held Thursday, March 23, 2006 (David is hosting).
next PTO meeting is Thursday,
March 2, 2006:
will create and distribute a reminder flier for the Thursday PTO meeting.
will again request people bring refreshments to the meeting, if possible.
upcoming PTO meeting will comprise of:an Addition update (Meryl will conduct) and the City Planning
Commission approval will be discussed; an ALA status update (DMS will
conduct at the end of the meeting); a Title 1 update (Marcie Ritter will conduct); a PATHS update
(Barbara will conduct); and J&R Summer Camp from the Jewish Community
Center (will be a short presentation).
meeting continued with the President’s update.Cate Axtman reported:
The PTO will move forward with the bylaw
amendments we have been discussing over the past few months.Notice will be given on the following:
the Volunteer Coordinator position will be added to the EB Board; changing
the budget in a way that would be more general and less specific; and the
time that our fiscal year will end.Notice for these proposed amendments will take place at the March
PTO meeting and voted on at the April PTO meeting.
announced that the open slots on the EB Board for the upcoming school
year are President, Fundraising VP, Treasurer, and Secretary.Brian and Cathy are willing to retain
their same EB positions for the upcoming school year (2006-2007) as VP of
Communications and Special Events, respectfully.Cate, Cindy, Barbara and Carolyn are
planning on stepping down as President, VP of Fundraising, Treasurer, and
for President will take place at the April PTO meeting.The remainder of the board elections
will take place at the May PTO meeting.
reminded everyone that if someone is considering running for President or
Co-President of the PTO, this must be preceded by chairing an event, being
a home room representative, or currently sitting on the EB board.
will announce at the PTO meeting that Colfax is a winner in the Sharpie
Signature contest.Shannon Ewing,
able to receive approximately $1,700 signatures, was the 7th
place winner in this National contest and Colfax is the winner of $25,000
worth of Sharpie supplies!Wow –
this is really unbelievable for all of us!Thank you Shannon!
5.The meeting continued with an update on Communications:
Jacobson will be uploading the PTO’s new web site tomorrow.Content is still needed.Brian plans on conducting a web site
presentation at the April PTO meeting. Our domain name will be www.colfaxPTO.org and Brian is setting up
email accounts for anyone on the Board who would like to have an account.The BOE will link to our new web site and we
will link to the BOE.
March newsletter will be distributed next week.
6. We then moved on to our Fundraising update:
Plant Sale for the PTO will go on without the inclusion of the “bio-mat”.
possible that the Playground Committee will take on the Flea Market
fundraiser.We should have more
logistics regarding this event shortly.
discussed our process for collecting money, etc.Some issues/concerns have surfaced this
year and we are seriously considering installing a lock-box.One thought is that we would install
this lock-box in the office area.Other logistical info was discussed, such as, who will put the
materials into the lock-box.How
does PTO money travel from the classroom to the lock-box?
7. Committee reports continued with Special Events:
Dance Night was a big success!Thank you Mia!Expenses are
minimal to non-existent.The cost
of the dance instructor - $150, which was previously paid by the PTO, was
recapped in donations provided at the event.The hoagies that were served at the
event may be free of charge (this needs to be confirmed).
Staff/Teacher Appreciation Luncheon, organized by Janey Clark, will be
held tomorrow and is
progressing along fine and is expected to be a big success.
the African American Gallery Tea tomorrow, the PTO has received
approximately 8 donations of desserts and people have volunteered to man
the table.All appears to be going
well for this event.
Carnaval meeting is March 21 at .
Alli will Chair the Publicity Committee.
AChair for the Entertainment Committee
is still open (though Kate Borger is handling the music end of
discussed in great length the idea of each classroom sponsoring one game
(either by making or buying) and the homeroom reps could coordinate this
effort. One question is will the PTO cover any costs here – either costs
to make or buy a game (the answer is basically no)?
all like the idea of pre-selling the tickets for Carnaval and we
discussed exactly how we should do this.It was agreed upon that only checks and money orders will be
accepted for payment.
report was then given:
Litt received two suggestions regarding next year’s budget.One came from the Spanish
Committee.This request was
basically a request for some portion of the PTO budget for the Spanish
Committee.The second suggestion
came in the way of providing snacks to the students in light of the ALA
program being initiated next year and, the longer school day.We discussed both of these suggestions
in length and agreed that some appropriation of PTO funds could be
earmarked for these two endeavors.
will announce the proposed budget changes at the next PTO meeting.
briefly discussed the budget categories themselves and current allotted
amounts for each category.
discussed fundraising in general and earmarking “certain incoming money”
for “certain categories”.The main
reason we would consider doing this is because people like to know where
their money is going (ie. boxtop money goes to after school clubs, etc.).
definitely want to keep the teacher grants of $50 for next year, we are
just going to change the way we conduct this; so the teacher will spend
$50, then submit for reimbursement to the PTO.
McCartney mentioned that the teachers are very pleased with the planned
appreciation luncheon tomorrow.